Does the idea of not having to keep shoe boxes or grocery bags of dirty paper receipts sound appealing to you? Would you like to be able to access your financials or know how much your cash flow sucks at a moment’s notice? Just kidding, all businesses go through highs and lows when growing, and having the tools to manage your cash flow is important. Having accurate and current data is vital to your business’ success. If these ideas sound appealing to you, then I would like to introduce you to cloud bookkeeping, where you can feel in control of your business transactions and make real-time informed business decisions based on your current financials.
Here at DMC, we can relate to and understand business owners over the frustrations and misunderstandings of traditional bookkeeping. We pride ourselves on being the leading firm in Prince George and Area to offer cloud-based bookkeeping as a solution to many problems business owners face.
Forget the image from 1954 of your bookkeepers being buried in paper, hunched over a desk pounding numbers into a calculator beside a smoking ashtray. In today’s world, bookkeeping has become much more automated, creating a stronger foundation that supports your business.
Our firm is always on the lookout for the best tools, apps and practices that can help your business grow and make the pain of bookkeeping disappear.
The basic idea of cloud accounting is getting the work done using tools and data hosted over the internet. Instead of storing information on your computer or filing cabinet, the data is stored remotely on a secured server that you and your accountant/bookkeeper have access to at all times. At DMC, we use a number of different tools and apps that help our clients achieve the seamless transition of getting information from a client to the firm. So what are some of the benefits of cloud accounting?
Storing and managing Data
These apps can store digital files of all your business paperwork, such as receipts, invoices, loans/lease info, and tax documents. They are stored in a “digital filing cabinet” that can be sorted by Vendor or Customer. There is an unlimited amount of space for you to store your documents for years and years. It also is beneficial when you need to retrieve certain documents. The online search tools can help you sort through years of the paperwork quickly and efficiently.
The information can be updated and accessed from any computer or mobile device anywhere in the world. If you are on a beach in Mexico, drink in hand, you can have the ability to update or access your documents, invoices or financials. You have the power to access your information from anywhere in the world, that has the internet, of course.
The cloud is one of the most secure ways to store information. Everything is online and can only be accessed by you when you log in. All the data lives online on secure servers vs. a hard drive on your computer or laptop.
Your business may have numerous departments, POS machines, inventory or employees that use different programs. If there is a way to export the information, there will be a way to integrate all of the info into one accounting system.
With the use of AI and our experience in cloud-based programs, we can complete our bookkeeping services more efficiently, saving you time and money. This also allows us to spend more time forecasting, problem solving and planning for our clients.
If you feel like you are drowning in paperwork, then we need to talk. There is a better way than file cabinets, folders, and piles of paperwork. Maybe you call yourself old school and like to hold a piece of paper in your hands and know that you have solid documentation but let’s face it, and we just don’t have time for that. So, It’s time to start living the lie that the Jetsons promised us when we were little and automate.